Articles Posted in Employment/EEO

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Back in May, I wrote about the Department of Labor’s new regulations under the Fair Labor Standards Act (FLSA) significantly increasing the salary thresholds for an employee to be exempt from overtime pay requirements. The reason for writing about it in CommLawCenter is that media businesses rarely operate on a 9am-to-5pm schedule, and have many employees whose salaries fall within the range affected by these changes.

Continue reading →

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December 1 is the deadline for broadcast stations licensed to communities in Alabama, Colorado, Connecticut, Georgia, Maine, Massachusetts, Minnesota, Montana, New Hampshire, North Dakota, Rhode Island, South Dakota, and Vermont to place their Annual EEO Public File Report in their Public Inspection File and post the report on their station website.

Under the FCC’s EEO Rule, all radio and television station employment units (“SEUs”), regardless of staff size, must afford equal opportunity to all qualified persons and practice nondiscrimination in employment.

In addition, those SEUs with five or more full-time employees (“Nonexempt SEUs”) must also comply with the FCC’s three-prong outreach requirements.  Specifically, Nonexempt SEUs must (i) broadly and inclusively disseminate information about every full-time job opening, except in exigent circumstances, (ii) send notifications of full-time job vacancies to referral organizations that have requested such notification, and (iii) earn a certain minimum number of EEO credits based on participation in various non-vacancy-specific outreach initiatives (“Menu Options”) suggested by the FCC, during each of the two-year segments (four segments total) that comprise a station’s eight-year license term.  These Menu Option initiatives include, for example, sponsoring job fairs, participating in job fairs, and having an internship program.

Nonexempt SEUs must prepare and place their Annual EEO Public File Report in the Public Inspection Files and on the websites of all stations comprising the SEU (if they have a website) by the anniversary date of the filing deadline for that station’s license renewal application.  The Annual EEO Public File Report summarizes the SEU’s EEO activities during the previous 12 months, and the licensee must maintain adequate records to document those activities.

For a detailed description of the EEO Rule and practical assistance in preparing a compliance plan, broadcasters should consult The FCC’s Equal Employment Opportunity Rules and Policies – A Guide for Broadcasters published by Pillsbury’s Communications Practice Group.

Deadline for the Annual EEO Public File Report for Nonexempt Radio and Television SEUs

Consistent with the above, December 1, 2024 is the date by which Nonexempt SEUs of radio and television stations licensed to communities in the states identified above, including Class A television stations, must (i) place their Annual EEO Public File Report in the Public Inspection Files of all stations comprising the SEU, and (ii) post the Report on the websites, if any, of those stations.  Once the new Report is posted on a station’s website, the prior year’s Report may be removed from that website. Continue reading →

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October 1 is the deadline for broadcast stations licensed to communities in Alaska, American Samoa, Florida, Guam, Hawaii, Iowa, the Mariana Islands, Missouri, Oregon, Puerto Rico, the Virgin Islands, and Washington to place their Annual EEO Public File Report in their Public Inspection File and post the report on their station website.

Under the FCC’s EEO Rule, all radio and television station employment units (“SEUs”), regardless of staff size, must afford equal opportunity to all qualified persons and practice nondiscrimination in employment.

In addition, those SEUs with five or more full-time employees (“Nonexempt SEUs”) must also comply with the FCC’s three-prong outreach requirements.  Specifically, Nonexempt SEUs must (i) broadly and inclusively disseminate information about every full-time job opening, except in exigent circumstances, (ii) send notifications of full-time job vacancies to referral organizations that have requested such notification, and (iii) earn a certain minimum number of EEO credits based on participation in various non-vacancy-specific outreach initiatives (“Menu Options”) suggested by the FCC, during each of the two-year segments (four segments total) that comprise a station’s eight-year license term.  These Menu Option initiatives include, for example, sponsoring job fairs, participating in job fairs, and having an internship program.

Nonexempt SEUs must prepare and place their Annual EEO Public File Report in the Public Inspection Files and on the websites of all stations comprising the SEU (if they have a website) by the anniversary date of the filing deadline for that station’s license renewal application.  The Annual EEO Public File Report summarizes the SEU’s EEO activities during the previous 12 months, and the licensee must maintain adequate records to document those activities.

For a detailed description of the EEO Rule and practical assistance in preparing a compliance plan, broadcasters should consult The FCC’s Equal Employment Opportunity Rules and Policies – A Guide for Broadcasters published by Pillsbury’s Communications Practice Group. Continue reading →

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August 1 is the deadline for broadcast stations licensed to communities in California, Illinois, North Carolina, South Carolina and Wisconsin to place their Annual EEO Public File Report in their Public Inspection File and post the report on their station website.

Under the FCC’s EEO Rule, all radio and television station employment units (SEUs), regardless of staff size, must afford equal opportunity to all qualified persons and practice nondiscrimination in employment.

Continue reading →

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June 1 is the deadline for broadcast stations licensed to communities in Arizona, the District of Columbia, Idaho, Maryland, Michigan, New Mexico, Nevada, Ohio, Utah, Virginia, West Virginia, and Wyoming to place their Annual EEO Public File Report in their Public Inspection File and post the report on their station website.

Under the FCC’s EEO Rule, all radio and television station employment units (“SEUs”), regardless of staff size, must afford equal opportunity to all qualified persons and practice nondiscrimination in employment.

In addition, those SEUs with five or more full-time employees (“Nonexempt SEUs”) must also comply with the FCC’s three-prong outreach requirements.  Specifically, Nonexempt SEUs must (i) broadly and inclusively disseminate information about every full-time job opening, except in exigent circumstances, (ii) send notifications of full-time job vacancies to referral organizations that have requested such notification, and (iii) earn a certain minimum number of EEO credits based on participation in various non-vacancy-specific outreach initiatives (“Menu Options”) suggested by the FCC, during each of the two-year segments (four segments total) that comprise a station’s eight-year license term.  These Menu Option initiatives include, for example, sponsoring job fairs, participating in job fairs, and having an internship program.

Nonexempt SEUs must prepare and place their Annual EEO Public File Report in the Public Inspection Files and on the websites of all stations comprising the SEU (if they have a website) by the anniversary date of the filing deadline for that station’s license renewal application.  The Annual EEO Public File Report summarizes the SEU’s EEO activities during the previous 12 months, and the licensee must maintain adequate records to document those activities.

For a detailed description of the EEO Rule and practical assistance in preparing a compliance plan, broadcasters should consult The FCC’s Equal Employment Opportunity Rules and Policies – A Guide for Broadcasters published by Pillsbury’s Communications Practice Group.

Deadline for the Annual EEO Public File Report for Nonexempt Radio and Television SEUs

Consistent with the above, June 1, 2024 is the date by which Nonexempt SEUs of radio and television stations licensed to communities in the states identified above, including Class A television stations, must (i) place their Annual EEO Public File Report in the Public Inspection Files of all stations comprising the SEU, and (ii) post the Report on the websites, if any, of those stations.  LPTV stations are also subject to the broadcast EEO Rule, even though LPTV stations are not required to maintain a Public Inspection File.  Instead, these stations must maintain a “station records” file containing the station’s authorization and other official documents and must make it available to an FCC inspector upon request.  Therefore, if an LPTV station has five or more full-time employees, or is otherwise part of a Nonexempt SEU, it must prepare an Annual EEO Public File Report and place it in its station records file. Continue reading →

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On April 23, 2024, the U.S. Department of Labor published final regulations under the Fair Labor Standards Act (“FLSA”) that ultimately raise the minimum salary necessary to be exempt from federal overtime rules by 65%. These changes affect all businesses subject to the FLSA, but broadcasters and other media employers may particularly feel the impact given that they rarely operate on a 9am-to-5pm schedule. The increase will occur in two steps, with the first going into effect on July 1, 2024, and the second occurring on January 1, 2025. While these increases are certain to be challenged in court, the outcome of any appeals is difficult to predict. Employers need to prepare now to adapt to minimize the impact of these changes on their operations.

The Fair Labor Standards Act is the federal law governing wage and hour requirements for employees. Pursuant to the FLSA, employers must pay employees a minimum wage and compensate them for overtime at 1.5 times their regular rate of pay for any time worked exceeding 40 hours in a workweek unless those employees are exempt from that requirement. On April 23, 2024, the Department of Labor issued a Final Rule that increases the minimum salary required for certain types of employees to be exempt from the FLSA’s overtime rules and changes the methodology that will be used to determine the applicable salary thresholds in the future. As a result, many currently exempt employees whose salaries are below the new thresholds will soon become eligible for overtime pay, requiring their employers to either increase those employees’ salaries to meet the new thresholds, or begin paying them overtime.

The Department of Labor projects the change will impact an estimated four million workers, with an additional direct cost to employers (from overtime pay and increases in salaries to maintain exempt status) of $1.5 billion.

Although the FLSA applies to most employers, the law contains exemptions for certain types of employees, including some at small-market broadcast stations. The Final Rule does not affect these broadcast industry-specific exemptions, but will affect many other currently exempt employees in the broadcast and media industry who, unless they receive salary raises, will soon become eligible for overtime pay.

This Advisory only addresses federal law. Some state laws impose stricter standards than federal law as to which employees are exempt from overtime pay. Employers must ensure that they also meet the requirements of any applicable state or local employment laws.

Overview

The FLSA requires employers to pay non-exempt employees an overtime rate of 1.5 times their regular rate for all hours worked over 40 hours per workweek. However, the FLSA exempts from its overtime rules certain classes of employees who are paid on a salary basis and who also meet specific “white collar” duties tests. The Department of Labor’s Final Rule increases the minimum salary required for these classes of employees to be deemed exempt from the FLSA’s overtime rules, but does not alter the duties tests for those exemptions. Continue reading →

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On Tuesday, the Federal Trade Commission announced a new rule banning employee non-compete agreements, treating them as harmful and an “unfair method of competition.”  This includes non-competes in the broadcast industry, where they serve a vital purpose that was given short shrift by the FTC.  Stations spend large sums of money and airtime promoting their on-air talent, building that employee’s brand with local viewers and listeners and conferring on them by association the public goodwill the station has built up in its community over many decades.  It becomes far more challenging to make that immense investment if your anchor can move across the street to a competitor and immediately transfer all of the goodwill associated with that tremendous multi-year investment to a competing station.

In adopting the ban, the FTC effectively treated non-competes as what lawyers call a “contract of adhesion”– one which a potential employee has no choice but to sign without negotiation, regardless of how draconian the terms.  That is, of course, a poor description of contracts with on-air personalities, which are often heavily negotiated with commensurate levels of compensation.  It is also worth noting that in adopting its one-size-fits-all ban, the FTC bemoaned the fact that a non-compete forces a departing employee to leave the area if they wish to continue doing the same type of work.  Of course, moving to a different market to advance a career is the norm rather than the exception in broadcasting, regardless of any non-competes, particularly given the small number of employers hiring on-air talent in any one market.

This was not an accidental oversight by the FTC.  It specifically discussed broadcasting in its Order adopting the new rule, quoting a commenter who said:

I am a professional broadcast journalist subject to a non-compete agreement with every employment contract I have ever signed, which is the industry standard.  I understand the need for contractual agreements with on-air talent and some off-air talent, but non-compete agreements have historically offered nothing to employees besides restricting where they work, and how much money they are able to earn . . . [while] knowing that employees would have to completely relocate if they wanted to seek or accept another opportunity.

Despite the fact that the comment quoted in the Order specifically acknowledges the need for non-competes with regard to “on-air talent and some off-air talent,” the FTC declined to make an exception for such non-competes, saying:

The Commission declines to exclude on-air talent from the final rule.  The Commission finds the use of non-compete agreements is an unfair method of competition as outlined in Part IV.B, and commenters do not provide evidence that a purported reduction in investment in on-air talent would be so great as to overcome that finding.  Specifically, the success of on-air talent is a combination of the employer’s investment and the talent of the worker, both of which benefit the employer.  As noted in Part IV.D, other less restrictive alternatives, including fixed duration contracts and competing on the merits to retain the talent, allow employers to make a return on their own investments. Moreover, as stated in Part II.F, firms may not justify unfair methods of competition based on pecuniary benefit to themselves.  Employers in this context do not establish that there are societal benefits from their investment in on-air talent, but only that the firms benefited.

That whooshing sound you hear is the FTC missing the point.

But broadcasters shouldn’t feel singled out, as pretty much the only exception the FTC did permit to its blanket ban on non-competes is to allow continued enforcement of existing non-competes for “senior executives” (those earning more than $151,164 annually who are in policy-making positions).  Oddly, however, the FTC Order still prohibits entering into any new non-competes with such senior executives after the new rule goes into effect.

Barring court intervention (and some appeals have already been filed), the rule will be effective 120 days after it is published in the Federal Register.  After that, broadcasters will have to abide by the new restrictions unless a court says otherwise.

That is not, however, all of the bad news for broadcasters and other employers.  In implementing the ban, the FTC is using a particularly broad definition of who qualifies as a “worker” and therefore can’t be asked for a non-compete.  It includes not just current and former employees, but anyone that “works or who previously worked, whether paid or unpaid, without regard to the worker’s title or the worker’ status under any other State or Federal laws, including but not limited to, whether the worker is an employee, independent contractor, extern, intern , volunteer, apprentice, or a sole proprietor who provides a service to [the business].”  So even outside parties simply rendering a service to the broadcaster cannot be asked to sign a non-compete once the new rule goes into effect.

In addition, businesses must identify those workers with which they have entered into non-competes and provide “clear and conspicuous notice to the worker, by the effective date, that the worker’s non-compete will not be, and cannot legally be, enforced against the worker.”  This notice “must be on paper delivered by hand to the worker, or by mail at the worker’s last known personal street address, or by email at an email address belonging to the worker, including the worker’s current work email address or last known personal email address, or by text message at a mobile telephone number belonging to the worker.”

For those interested in more specific details on the ban, and complying with these sweeping new requirements, I’d encourage you to read Pillsbury’s Alert on the subject (Employers Beware: FTC Announces Final Rule Banning Worker Non-Competes).

While broadcasters and other employers should begin taking steps to prepare for the ban on the assumption it will go into effect as scheduled, there is reason for optimism that the courts will step in to block some or all of the new requirements.  The FTC’s Order is unusually broad for an agency order, with sweeping assertions that find limited support in the record.  Also notable is the fact that the FTC didn’t merely establish a presumption that non-competes are an “unfair method of competition” that might be rebutted in a particular factual situation; the new rule simply deems all non-competes to be a form of unfair competition regardless of the actual facts.

In truth, many non-compete provisions are the result of extensive negotiations, with the employee bargaining for greater compensation in return for agreeing to a non-compete clause.  The FTC’s treatment of all non-competes as simply agreements involuntarily forced on workers without any corresponding compensation or other benefit to the worker (like enjoying the unflinching promotional support and trust of the station) conflicts with reality.  Courts typically require stronger and more detailed proof than general assertions that non-competes are bad for competition in all circumstances, particularly given the extensive disruption that will be caused by suddenly making them unenforceable in a matter of months.  So as the saying goes, hope for the best, but plan for the worst.

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April 1 is the deadline for broadcast stations licensed to communities in Delaware, Indiana, Kentucky, Pennsylvania, Tennessee, and Texas to place their Annual EEO Public File Report in their Public Inspection File and post the report on their station website. 

Under the FCC’s EEO Rule, all radio and television station employment units (“SEUs”), regardless of staff size, must afford equal opportunity to all qualified persons and practice nondiscrimination in employment.

In addition, those SEUs with five or more full-time employees (“Nonexempt SEUs”) must also comply with the FCC’s three-prong outreach requirements.  Specifically, Nonexempt SEUs must (i) broadly and inclusively disseminate information about every full-time job opening, except in exigent circumstances, (ii) send notifications of full-time job vacancies to referral organizations that have requested such notification, and (iii) earn a certain minimum number of EEO credits based on participation in various non-vacancy-specific outreach initiatives (“Menu Options”) suggested by the FCC, during each of the two-year segments (four segments total) that comprise a station’s eight-year license term.  These Menu Option initiatives include, for example, sponsoring job fairs, participating in job fairs, and having an internship program.

Nonexempt SEUs must prepare and place their Annual EEO Public File Report in the Public Inspection Files and on the websites of all stations comprising the SEU (if they have a website) by the anniversary date of the filing deadline for that station’s license renewal application.  The Annual EEO Public File Report summarizes the SEU’s EEO activities during the previous 12 months, and the licensee must maintain adequate records to document those activities.

For a detailed description of the EEO Rule and practical assistance in preparing a compliance plan, broadcasters should consult The FCC’s Equal Employment Opportunity Rules and Policies – A Guide for Broadcasters published by Pillsbury’s Communications Practice Group. Continue reading →

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Yesterday, the FCC released its Fourth Report and Order, Order on Reconsideration, and Second Further Notice of Proposed Rulemaking in its Review of the Commission’s Broadcast and Cable Equal Employment Opportunity Rules and Policies docket, which was first opened in 1998.

The Report and Order portion of the document reinstates the requirement that broadcasters file FCC Form 395-B, the Annual Employment Report.  The FCC will then make the reports publicly available on a station by station basis on its website.

Since the FCC suspended use of the form in 2001 following adverse court decisions, it has been updated to require stations to first sort employees into ten job categories (Executive/Senior Level Officials and Managers, First/Mid-Level Officials and Managers, Professionals, Technicians, Sales Workers, Administrative Support Workers, Craft Workers, Operatives, Laborers and Helpers, and Service Workers), then indicate the number of employees in each of those job categories who are Male/Female; Hispanic/Latino; or Non-Hispanic White, Black/African American, Native Hawaiian/Other Pacific Islander; Asian, American Indian/Alaska Native, or Two or More Races.

In addition, the FCC will modify the Form 395-B to add “a mechanism to account for those who identify as gender non-binary.”  As a result, the form will require a new approval by the Office of Management and Budget before its use can resume.  The report will be due each year on September 30.  The data is to be taken from one payroll period between July and September, with the same payroll period used each year.  The Order indicates that the Media Bureau will announce filing procedures by a separate Public Notice when OMB clearance is received.

The FCC also amended its EEO rule and adopted some clarifications requested by state broadcasters associations twenty years ago in a Petition for Reconsideration, amending its rules to specifically state that the information in the Form 395-B “will be used only for purposes of analyzing industry trends and making reports to Congress. Such data will not be used for the purpose of assessing any aspect of an individual broadcast licensee’s or permittee’s compliance with the nondiscrimination or equal employment opportunity requirements….”  However, in seeking to defend the constitutionality of the requirement, the FCC pointedly noted that “any attempt by a non-governmental third party to use the publicly available Form 395-B data to pressure stations in a non-governmental forum would not implicate any constitutional rights of the station.”

The FCC rejected arguments by broadcasters that the FCC should not collect this data at all, and that if collected, the FCC should not release it publicly or on a station-attributable basis due to the risk of third-party pressure on stations with regard to their employment practices, which was found to create unconstitutional harms in two separate cases by the United States Court of Appeals for the District of Columbia Circuit more than 20 years ago.  The FCC responded that it has a significant public interest in employment in the industry and that Congress, in the Communications Act of 1992 (which predated the court decisions) “ratified” the FCC’s authority to collect such data by mandating that the then-existing EEO regulations and forms as applied to television stations not be modified.  The FCC stated that public release of the data will ensure that it is accurate, maximize its utility, and alleviate concerns about the FCC’s accidental release of confidential data (by making it not confidential).  It claimed that there was no record evidence of Form 395-B data being used to pressure broadcasters (despite two court decision to the contrary), and stated that the Commission “will make every effort to dismiss as quickly as possible any petitions, complaints, or other filings that rely on a station’s Form 395-B filing….”

In the Further Notice of Proposed Rulemaking portion of the document, the FCC proposed reinstating and making the same sorts of changes to the Form 395-A as it adopted for the Form 395-B.  The Form 395-A is similar to the Form 395-B, but applies to MVPDs rather than broadcasters.

The two Republican Commissioners dissented from the item, saying that had the Commission simply agreed to broadcasters’ request that the information not be released publicly in an attributable manner, they would have voted in favor of reinstating the form.  Each pointed to foreseeable or existing record evidence of pressure likely to be placed on broadcasters by third parties that find fault with a station’s staff demographics after public release of the information, and concluded that the Order raises the same constitutional concerns as the prior FCC rules that were invalidated by the D.C. Circuit more than 20 years ago.

The new requirement will apply to Station Employment Units with five or more full time employees.  The FCC notes that stations should use the time they have while OMB is reviewing the modifications to the form to develop whatever surveys or recordkeeping procedures they will need to gather the information requested by the form.  The instructions to the currently-approved version of the form (to which the Order links) state that employee self-identification of racial and ethnic information is the preferred method.  If an employee refuses to  provide that information, the instructions state that employment records or “observer identification” can be used instead.

Published on:

February 1 is the deadline for broadcast stations licensed to communities in Arkansas, Kansas, Louisiana, Mississippi, Nebraska, New Jersey, New York, and Oklahoma to place their Annual EEO Public File Report in their Public Inspection File and post the report on their station website. 

Under the FCC’s EEO Rule, all radio and television station employment units (“SEUs”), regardless of staff size, must afford equal opportunity to all qualified persons and practice nondiscrimination in employment.

In addition, those SEUs with five or more full-time employees (“Nonexempt SEUs”) must also comply with the FCC’s three-prong outreach requirements.  Specifically, Nonexempt SEUs must (i) broadly and inclusively disseminate information about every full-time job opening, except in exigent circumstances, (ii) send notifications of full-time job vacancies to referral organizations that have requested such notification, and (iii) earn a certain minimum number of EEO credits based on participation in various non-vacancy-specific outreach initiatives (“Menu Options”) suggested by the FCC, during each of the two-year segments (four segments total) that comprise a station’s eight-year license term.  These Menu Option initiatives include, for example, sponsoring job fairs, participating in job fairs, and having an internship program.

Nonexempt SEUs must prepare and place their Annual EEO Public File Report in the Public Inspection Files and on the websites of all stations comprising the SEU (if they have a website) by the anniversary date of the filing deadline for that station’s license renewal application.  The Annual EEO Public File Report summarizes the SEU’s EEO activities during the previous 12 months, and the licensee must maintain adequate records to document those activities.

For a detailed description of the EEO Rule and practical assistance in preparing a compliance plan, broadcasters should consult The FCC’s Equal Employment Opportunity Rules and Policies – A Guide for Broadcasters published by Pillsbury’s Communications Practice Group. Continue reading →